Administrative Officer/ Executive in job circular

January 23, 2019

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Recently E-Zone HRM Limited published a Job Circular. Bangladesh Citizen can be applied to this Job Circular. So if you built your career E-Zone HRM Limited can apply for this job. We will be given this Jobs all updated information here. Recently Dhaka, Chittagong, Mymensingh, Rangpur, Sylhet,Rajshahi, Khulna and Barishal Devision All Department Job Circular publish.

You know https://jobholders24.com/ published all jobs circular. As a result, E-Zone HRM Limited Circular published now. Those Who wants to join this requirement can be applied by this circular. We also will be published all information of this job. We also will be published E-Zone HRM Limited Job and more Got and non-govt job circular in Bangladesh.

Published on: 23 Jan, 2019

Application Deadline: 28th January 2019

Vacancy: N/A

[box type=”success” align=”” class=”” width=””]Administrative Officer/ Executive[/box]

Description

Ensure through cleanliness of areas of the home office.
Ensure all visitors to the HSE office are signed in, properly greeted and escorted in to the desk of the person being visited.
Develop and maintain an updated filing system for retrieval of legal documents, administrative records and reports.
Organize hotel bookings and travel arrangements for domestic and International travel by company staff and visitors when advised by the supervisor.
Coordinate the booking schedule of the company conference room for internal meetings and ensure that the room is properly maintained, and all equipment’s are in proper working order.
Arrange for booking of venue for HSE meetings and seminars outside the head office and for meals, transportation, refreshments etc. as required.
Arrange for food and refreshments for HSE board and subcommittee meetings.
Ensure proper storage and delivery of all incoming and outgoing mail.
Take minutes of meetings when advised by the supervisor and ensure that the approved minutes are circulated to all concerned as expeditiously as possible.
Help Administrative Manager to ensure effective operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories and safety equipment’s.
Support Regional Managers and Clinic Managers in facilitating the processing of licenses, certifications, etc. from the HQ level and maintain close contact.
Arrange & prepare petty cash advance requisition form as required and help reconciliation of expenses for any office expenditures.
As per the advice of the supervisor, maintain records of HSE Inventory Records Sheet for assets coming from closed USAID projects / NGOs and delivering to HSE Regional Offices and Clinics as/when required.
Maintain stock records of stationery, refreshment and cleaning items for HSE HQ and report back to the supervisor for necessary replenishment of all consumable items and office supplies.
Work with suppliers and verify receipt of supplies, arrange requisitioning of office supplies in consultation with the Administrative Manager following office procedures.
Under the supervision of the Administrative Officer, manage the contracting, maintenance and safety of all hired and company vehicles including those at the regional offices.
Arrange and monitor the implementation of all security measures at the home and regional offices and oversee clinic security protocols.
Carry out other assignments as advised by the supervisor.

Job Qualifications:

Minimum 5 years of experience in an administrative or operational role, preferably at the head office level of an organization with network operations
Bachelor’s degree required with good academic standing. Master’s preferred
Strong attention to detail and ability to multi-task given a high volume of

administrative requirements.

Excellent time management skills and ability to prioritize work.
Demonstrated ability to communicate clearly and concisely both in verbal and written Bangla and English.
Strong knowledge of MS Office applications.
Ability to work both independently and as part of a team.
Willingness to travel across Bangladesh

Job Location: Dhaka

Salary Range: Negotiable

Other Benefits: As Company Policy

Jobs Source: online

Apply Instruction

Candidates with the required profile and proven experience, who meet these qualifications, are invited to submit their application in English clearly mentioning the Job Title along with a cover letter, updated CV & recent PP size photograph by email to:
oa.hse@e-zonebd.com