United Nations World Food Programme (WFP) Job Circular

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

These jobs are found in Cox’s Bazar Offices. Job holders performing front office management functions typically report to the Programme Policy Officer, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the Head of Unit, Chief, or the designate.

To support effective delivery and maintenance of client-focused, value-for-money and quality Programme practices by the “Strengthening Community Resilience” team, a team working on a project in partnership with the Government of Bangladesh and the World Bank. Specifically, manage financial and administrative processes critical to ensure timely delivery of food to refugees.

To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.

The post holder will mainly support the team with administrative, financial and data management tasks. The main duties include but not limited to:

• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
• Help establish processes relevant to the specific project the team is working on.
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems such as COMET, WINGS, SCOPE and Building Blocks.
• Raise purchase requests in WFP’s Information Network and Global System (WINGS) for cost analysis and cost containment.
• Support the team to monitor balances and track overall project budget consumption in close collaboration with Resource Management and Finance Units.
• Follow up with project partners to receive cash forecasts and invoices for each month.
• Provide proof-reading services for standard documents, to contribute to the development of accurate documentation.
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.

• Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
• Support Programme team with consolidating weekly vehicle request and timely submission to Transport unit.
• Provide guidance on routine business support methods and practices to Programme colleagues to ensure services are delivered consistently and to the required standards.
• Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
• Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
• Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
• Serve visitors by greeting, welcoming, and directing them appropriately; notifies WFP personnel of visitor arrival;
• Any other duties assigned by the team

Education: Bachelor’s degree in Public Administration, Business Administration, Economics, Finance or any related field.

Experience: Four or more years of progressively responsible work experience including at least three years in administration management/finance related field

Knowledge & Skills:

• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.

Training and/or experience utilizing computer, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system administrative policies, rules, regulations and procedures in the area of administration.

Language: Fluency (level C) in English language.

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Contract Type: Service Contract

Contract Duration: 12 months

Duty Station: Cox’s Bazar, Bangladesh

Nationality: Bangladeshi only

Monthly Net Salary: BDT 86,452.00