Post Name: Manager – Finance & Admin

Published on: 18, Nov 2023

Application Deadline:  14 Dec 2023

Vacancy: N/A

Description

• Prepare project budget including budget narrative and its revision as and when needed.
• Prepare fund requests and ensure to submit to donors.
• Ensure preparation of pipeline projection or cash forecast if needed.
• Keep a record of receiving funds from donors. Ensure to prepare a reconciliation statement for receiving including its interest, if any.
• Manage the project grant/fund and obligations.
• Prepare donor financial reports and ensure to submit to donors on time.
• Prepare the monthly financial report and forward it to Program Director. Work with the project team for the variance, if any.
• Responsible for analyzing the expense each month, making corrections/re-class for any wrong charging.
• Prepare monthly VAT coupon usage report and ensure to submit to donors on a monthly basis.
• Prepare yearly foreign tax reporting and submit it to the donor.
• Assist in providing the statement or information required by JAAGO HQ finance or donors on submission of the financial reporting.
• Prepare a report archive for keeping all soft and hard copies of reports.
• All bills/invoices are checked and processed in time with complying with the corporate and statutory as well as donor requirements.
• Ensure to prepare monthly staff salaries for the project and that salaries are posted to staff’s personal accounts on due time.
• Track expenses and prepare fund requirements for implementing the project activities.
• Ensure charging following the approved project budget and COA.
• Ensure fund disbursement for hub offices within three days after receiving the fund request/payment request from the hub.
• Checking sub-offices vouchers and ensuring payment to vendor/staff within three days after receiving the voucher/payment request.
• Ensure recording of project expenses and staff salary to Zoho Book.
• Pay periodic visits to hub offices.
• Ensuring issuing VAT coupons to vendors/consultants for settling the VAT
• Closely work with Govt. Liaison Team of JAAGO Foundation Trust in preparation of project documents like FD-2 and FD-6 and ensure submission to NGOAB for approval to implement the project, if required.
• Ensure all sorts of NGOAB requirements are on time.
• Ensure submission of VAT coupon used the report to the concerned authority.
• Maintain documentation and keep records per local law.
• Prepare the statements/information required by the audit team to be furnished in time both for internal and external audits.
• Act as per Audit Action lists and corrective measures are taken within the stipulated time.
• Ensure NGOAB audit and donor audit on time as necessary
• Check/review PR in compliance with the approved budget for all kinds of procurement in terms of interpreting 22CFR228.
• Ensure that quarterly procurement is done according to the approved Budget.
• Ensure all the project vehicles including motorcycle-related documents are updated and copies of those kept in respective files.
• Monitor the record keeping of inventory (Stationary, Office maintenance, etc.), Inventory management system (IMS) and its report preparation.
• Assist procurement and admin teams in reconciling the annual inventory report and preparing a report on the basis of the reconciliation.
• Assist the procurement team in facilitating procurement for the project
• Accomplish other assignments needed for the day-to-day operation and as delegated by the Program Director.
• Maintain liaise with other JAAGO Foundation Trust staff as necessary for the accomplishment of project work.