Post Name: Officer / Senior Officer, Partner Management, Supply Chain

Published on: 19 Aug, 2023

Application Deadline: 20 Aug 2023

Vacancy: N/A

Description

• 1. Existing non-PO supplier base streamlining:
• Categorizing non-PO supplier base (650+ suppliers) for proper streamlining
• Identifying list of suppliers required to be maintained for bKash business needs considering repeat disbursement possibilities
• Analyzing information & documentation gap of existing non-PO suppliers based on decided policy
• Communicating with users to collect necessary information & documentation
• Communicating with relevant non-PO suppliers if necessary for relevant information & documentation
• Taking necessary approval to de-enlist non-required suppliers
• Weekly & monthly reporting to update HoSC&P regarding active supplier base
• 2. Supplier Enlistment/Onboarding
• Inviting potential suppliers for enlistment based on business necessities
• Guiding internal user or supplier for smooth submission of enlistment application on Manage Engine or ERP platform
• Reviewing & analyzing required information & documents for enlistment
• Raising necessary management approval for enlistment
• Completing the enlistment process in Oracle ERP portal
• Notifying/guiding users (external & internal) of post-enlistment operations
• 3 NDA Health Checkups:
• Continuously examining existing NDA databases
• Review digital & physical NDA copies for identifying any required reconciliation
• Identify any missing, expired, re-signups or amendments in the NDA database
• Preserving & maintaining NDA hardcopy & softcopy as per existing process
• 4. Supplier Master Data Management:
• Receiving, reviewing & documenting relevant supplier master data modification requests
• Modifying supplier master data to make it usable for operations in the ERP system
• Creating supplier sites as and when required
• Correcting supplier profile level information
• Validating information according to provided documents
• Managing supplier contacts
• Verifying bank account update request and taking approval as per policy
• Assist in or correcting master data as per data management rules when correction requirement is identified
• 5. Supplier Assistance:
• Guiding suppliers to login, update profile, participate in RFQ, collect PO or other supplier portal operations in the ERP system
• Assisting suppliers to understand bill submission process
• Issuance of letters/certificates or NOC to suppliers according to established policy based on received requests
• Assisting suppliers for any additional operational procedure understanding
• 6. Stakeholder Management:
• Prepare or modify any necessary training materials for internal or external stakeholders
• Scheduling training sessions as and when required
• Prepare list of attendees for trainings
• Assist in or conduct necessary training sessions
• Assist stakeholders to become aware or general notices, regulatory or process updates
• 7. Compliance, Regulatory & Internal Audit:
• Executing necessary measures to mitigate audit observation/guidelines (if any) in a regular basis
• Taking pro-active initiatives related to supplier maintenance to ensure regular compliance
• Regular follow-up with existing supplier base to minimize the documentation & information gap
• 8. Regular Reporting & Analytics:
• Collecting & validating unit operations and supplier data
• Preparing weekly & fortnightly report for HoSC&P fortnightly update
• Preparing monthly summary report through structured & organized data for management reporting