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Post Name: Assistant Admin & Finance Officer

Published on: 05 July, 2022

Application Deadline: 14 Jul 2022

Vacancy: N/A

Description

• Activities related to Marketing:
• Work with IT department to furnish necessary information (like facilities and rates, travel and location) on the CRP website.
• With the prior approval of the management, arrange special events or offering incentives.
• Developlist of possible potential customers/target groups to build strong customer relationships.
• Review future booking levels to plan dates for promotions to increase occupancy of existing facilities at CRP- Gobindapur.
• Develop, maintain and get approval of year plannercovering all activities like local festivals, programs, visit plans etc.
• Make report on customer satisfaction surveys and those with CRP management to enhance standards of services and facilities.
• Develop promotional and advertising materials like leaflet, poster etc. for CRP- Gobindapur as advised and required by the management.
• Develop and maintain database of previous, current customers’ date base and follow up in a regular manner,
• Assist in resolving problems concerning transportation, logistics systems,
• Reach out to organizations and businesses that frequently hire/ require resorts for activities like placements.
• Maintain networks with travel agencies, organizations to increase occupancy.
• Handling queries, addressing suggestions and difficulties as advised by the management.
• Collaborate with other relevant departments to facilitate smooth services to customers,
• Ensure transparent booking system and timely collection of applicable rents,
• Activities related to General Administration:
• Monitor the functional status of all equipment stationed at CRP- Gobindapur,
• Communicate with law emergency service providers/agencies as required and advised,
• Plan and seek approval of effective fire and safety policies and procedures to save and secure CRP’s assets and properties at the center,
• Update management about any hazards, concerns that need urgent actions or remedy,
• Render necessary assistance and cooperation in developing, managing and monitoring activities of CRP- Gobindapur properties and assets as required and asked,
• Monitor and maintain office documents, files and confidential records related to CRP- Gobindapur assets and land property as per the direction of management,
• Maintain close liaison with sub-registry office, AC Land office, Tahsil office, utility offices to ensure timely tax, mutation, and rentals as required and advised,
• Develop detailed activity plan so that regular inspection of all facilities at CRP- Gobindapuris conducted and maintained,
• Maintain a complete and updated inventory register readily available covering all movable and immovable assets available at CRP- Gobindapur.
• Support in conducting audit activities.
• Seek assistance of the management to ensure timely renovation and maintenance,
• Proceed for all type of purchase &maintain documentations in line with CRP policies,
• Ensure getting goods and services for the best price and value,
• Do the needful for cutting any waste and unnecessary costs,
• Coordinate and attend meetings or events as asked by the management.
• Activities related to General Accounts and Finance:
• Responsible for maintaining day to day accounts activities of CRP- Gobindapur,
• Ensure that all financial transactions are performed and recorded properly and in timely manner,
• Ensure accountability, safety and safe custody of all financial transactions and documentation,
• Ensure regular deposits of cash (if any) with concern bank as required and asked,
• Check all vouchers/bills accordingly and seek necessary approval and payment as per CRP policy/manual,
• Handle all tax & VAT issues as applicable,
• If applicable, collect monthly bank statements of all accounts and prepare bank reconciliation as required and asked,
• File all bills, vouchers and documents.
• Render necessary support to audit processes.
• Any other duties and responsibilities as assigned by CRP management,

Educational Qualification: